EXECUTIVE ROLES


​As part of the Carisbrooke PAC Executive, members are asked to attend both Executive and General CPAC Meetings during the school year.  
​Executive Meetings are generally held on the 1st Tuesday of the month,
and General Meetings are held four times a year on the 3rd Wednesday of the the month.
For more information on the term lengths and hourly commitments, click here. 

 GENERAL PAC EXECUTIVE

All of the Parent Advisory Council Executive shall:
  • Provide leadership.
  • Take initiative.
  • Carry on the Council’s day-to-day business.
  • Consult with, take direction from, and represent all parents of the school.
  • Work as a team to ensure PAC purposes are achieved.
  • Attend all executive, general and special meetings.
  • Be familiar with the Constitution and Bylaws, to carry out their duties as described, and to follow the Code of      Conduct.

Adapted from the Victoria PAC website www.vcpac.ca/pages/helpforpacexecs.html

​CPAC EXECUTIVE

CPAC Chair shall:
  • Preside at all General, Executive and Special Meetings or notify the Vice-Chair to assume this duty as necessary.
  • Be the official spokesperson and representative for the CPAC, always acting on behalf of the majority of members.
  • Meet with the Principal and Vice-Chair once a week to discuss/review upcoming events and PAC business.
  • Consult with Council members.
  • Communicate on a regular basis with all Executive members.
  • Ensure that an agenda is prepared and distributed.
  • Appoint committees where authorized by the Membership or Executive.
  • Ensure that the Council is represented in school and district activities.
  • Ensure that Council activities are aimed at achieving the purposes set out in the constitution.
  • Oversee all the volunteers and ensure that activities and fundraisers are in accordance with the school calendar.
  • Be a signing officer.

CPAC Vice-Chair shall:
  • Support the Chair.
  • Meet with the Principal and Chair once a week to discuss/review upcoming events and PAC business.
  • Assume the duties of the Chair in the Chair’s absence or upon request.
  • Assist the Chair in the performance of his or her duties.
  • Accept extra duties as required.
  • Coordinate the Class Reps and assist the Chair in overseeing the volunteers.
  • Be a signing officer.

CPAC Secretary shall:
  • Ensure that members are notified of meetings.
  • Record, file, and post minutes of all meetings.
  • Keep an up-to-date copy of the Constitution and Bylaws, and make copies available to members upon request.
  • Prepare and maintain other documentation as requested by the Membership or Executive.
  • May be a signing officer.

CPAC Treasurer shall:
  • Ensure all funds of the council are properly accounted for.
  • Maintain proper financial records and books of account.
  • Disburse funds as authorized by the Membership or Executive.
  • Draft an annual budget with the assistance of the Executive.
  • Prepare a Treasurer’s Report to present at General Meetings.
  • Submit an Annual Financial Statement at the Annual General Meeting.
  • Prepare and submit funding applications.
  • Prepare and send tax receipts for cash and/or in-kind donations received.
  • Prepare and submit tax and revenue reports to government agencies.
  • Make financial records and books of account available to members upon request.
  • Have the financial records and books of account ready for inspection or audit annually.
  • Ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence.
  • Be a signing officer.

NVPAC (DPAC) Representative/Past-Chair shall:
  • Help smooth the transition between Chairs and assist the Executive in carrying out their duties.
  • Attend all NVPAC meetings and represent, speak and vote on behalf of the PAC.
  • Report regularly to the Membership and Executive on all matters relating to NVPAC.
  • Lead discussions on issues where NVPAC is requiring feedback.
  • Give input to NVPAC on behalf of the CPAC.
  • Receive, circulate and post NVPAC newsletters, brochures and announcements.
  • Receive and act on all other communications from NVPAC.
  • Encourage parent participation in NVPAC sponsored activities.
  • Liaise with other parents and NVPAC representatives.

CPAC MEMBERS-AT-LARGE

CPAC Members-at-Large shall:
  • Provide leadership.
  • Take initiative.
  • Carry on the Council’s day-to-day business.
  • Consult with, take direction from, and represent all parents of the school.
  • Work as a team to ensure CPAC purposes are achieved.
  • Attend all Executive, General and Special Meetings.
  • Be familiar with the Constitution and Bylaws, to carry out their duties as described, and to follow the Code of Conduct.
  • Oversee an area of interest and maintain communication to the Executive regarding that area, which may include (but not be limited to):
    1. Emergency Preparedness
    2. Fundraising ​
    3. Fun Lunch
    4. Out of School Care
    5. Promotional Material
    6. On-line Forms
    7. Social Events/Class Reps 
    8. Crossing Guard & Safety​
          9. Website & Communications
        10. Playground
        11. Language Ambassadors
        

Committee Leaders(not Executive Committee):
  • May include (but not be limited to):  Social Committee, Health Committee, Art/Science Fair, Lunch Time Activities, Fruit and Veggie Program, Gardens, Parent Education, CPAC Inventory
  • Shall report regularly to the Membership and Executive on all matters relating to their committee.
  • Shall follow and adhere to all protocols and communication guidelines – with emphasis on following approval requirements, distribution of documents and privacy policies.
  • Shall provide a budget for approval by the Executive before any spending occurs.